Hispanic Chamber of Commerce of East Tennessee

job Nov 19 2011

Administrative Associate

KNOXVILLE UTILITIES BOARD

Administrative Associate
Vacancy # 11091
Posting Date: 11/18/2011 Pay Plan: Administrative
Closing Date: 12/02/2011 Pay Grade: 2, 4
Position Type: Regular/Full-Time
Pay Range: $22,000.00 - $39,900.00

Job Information
Job Classification: Administrative Associate
Department: 063 Overhead Construction
Work Location: 4505 Middlebrook Pike
Work Schedule: 40+ hours / week: M - F; may require weekends and extended periods during system outages and events

Work Description: Provides administrative support for the daily operations of KUB’s Overhead Construction Department.
Responsibilities include, but are not limited to, the preparation and maintenance of essential departmental records such as payroll,
contractor payment requisitions, spreadsheets, databases and reports; and the preparation of other relevant department data. Reviews
and prepares billing information for third party damage repairs. Receives and validates contractor invoices. Identifies process
improvement areas, becomes familiar with and utilizes KUB's various information technology programs. Organizes and maintains files
and supplies. Maintains a working knowledge of KUB's policies and procedures in order to support managers, supervisors and others.
Specific duties are further defined according to assignment. Works overtime, changes roles / assignments, etc. as needed in response
to trouble and emergency system conditions.

Minimum Qualifications
• High school diploma or equivalent
• Three years of administrative experience or a combination of education and experience in the operation of general office
equipment, i.e., personal computers, printers, copiers and facsimiles
• Strong written and verbal communication skills
• Strong team, interpersonal and customer service skills
• Excellent organizational skills
• Good PC skills, including working knowledge of Microsoft Office products
• Ability to work with confidential information and exercise discretion
• Valid TN driver's license

Physical Demands: Sedentary Work: exerting up to 10 pounds of force occasionally, and/or a negligible amount of force
frequently to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the
time, but may involve walking or standing for brief periods of time.
Note: The physical demands described above are intended to relate the approximate physical demands of the classification. Physical
demands for a specific position within this classification may vary and/or exceed those demands described above. Additional
information regarding specific positions is available in Human Resources.

Preferred Qualifications
• Advanced training in office administration or office technology
• Three years of administrative experience in a team environment
• Advanced skills with People Soft Human Resources Information System (HRIS), Financial Management Systems, (FMS), and
Customer Information System (CIS)
• Advanced skills in word processing, spreadsheet, presentation, and database management software programs, including but
not limited to Microsoft Office Software

Selection Process
(Subject to change)
Phase 1 Submit online application
Phase 2 Experience, training, and education evaluation
Phase 3 Interview with department representatives
Phase 4 Written, performance, and behavioral exercises
Phase 5 Background investigation
Phase 6 Physical assessment and/or drug screen
If special accommodations are needed at any phase of the selection process, please notify Human Resources in advance.

NOTES
Only candidates submitting a completed KUB application and completing each component of the selection process will be considered
for KUB positions. KUB does not accept unsolicited applications; completed applications are only considered for advertised vacancies.
Please no third party inquiries. Due to the volume of applications and resumes we receive, only applicants invited to interview will be
contacted.
Applicants should apply on all positions of interest. KUB reserves the right to consider applications for additional vacancies in the same
classification within 120 days of the original posting, after which time, applicants must reapply to be considered for any openings.
It is the applicant’s responsibility to provide correct and updated contact information to KUB during the active period of the application. If KUB is unable to contact the applicant because the information on the application is no longer correct, the application will be considered
inactive and the applicant no longer eligible for employment.

For more specific information regarding this position, please contact Human Resources.
Knoxville Utilities Board, Human Resources Department, 4505 Middlebrook Pike, Knoxville,TN 37921-5530
Employment Opportunity Line: (865) 558-2420, Telecommunications Device for the Deaf (TDD): (865) 558-2688

KNOXVILLE UTILITIES BOARD IS AN EQUAL OPPORTUNITY EMPLOYER

« Back to Job Bank