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Hispanic Chamber of Commerce of East Tennessee

 

 

job Aug 05 2014

City Court Assistant

THE CITY OF KNOXVILLE

City Court Assistant

ENTRY- LEVEL SALARY: $24,511.00/annually

PAY GRADE RANGE: $24,511.00-$ 35,946.00/annually (Pay Grade 3)

The City of Knoxville requires as a condition of employment that all newly employed individuals, former employees that have been re-hired, or employees promoted to a new classification will receive their paychecks by way of automatic direct deposit. Starting and promotional salaries will be determined based upon applicant qualifications and in accordance with Civil Service Merit Board Rules and Regulations. The City of Knoxville only accepts online applications. To apply, go to www.cityofknoxville.org. You must complete ALL APPLICABLE SECTIONS of the application. DO NOT LEAVE SECTIONS BLANK SIMPLY BECAUSE THAT INFORMATION APPEARS ON YOUR RESUME. Doing so could result in your application being deemed incomplete. If you need assistance submitting an application, you may visit the Civil Service office at the address listed above.

The following documents MUST be submitted online by 4:30 p.m. on: Wednesday, August 13, 2014:

Completed City of Knoxville Online Application

JOB DESCRIPTION

Under general supervision of the City Judge, Municipal Court Administrator and City Court Clerk, this position is responsible for performing a variety of clerical duties within the offices of the Knoxville Municipal Court.

MINIMUM REQUIREMENTS

Unless stated otherwise, applicants must possess and/or meet the following minimum requirements prior to the application deadline. • Current City Employees may apply, but must have completed initial Civil Service probationary period and must have received a satisfactory performance rating on their last evaluation to receive promotional preference. • Requires a high school diploma or GED equivalent. • Demonstrated ability to type a minimum of 25 words per minute.
Spanish speaking applicants encouraged to apply.

EXAMINATION

The selection procedure includes a WRITTEN EXAM (100% OF FINAL SCORE) and a TYPING SKILLS TEST (25 wpm - PASS/FAIL). Written Test components include: Cashiering, Filing, Business English, Proofreading, Following Written Instructions, Telephone Skills, Decision Making, Arithmetic, Basic Bookkeeping, and Public Relations. Candidates must pass both test components of the selection process in order to be eligible for consideration.

GENERAL DESCRIPTION

Under general supervision of the City Judge, Municipal Court Administrator and City Court Clerk, this position is responsible for performing a variety of clerical duties within the offices of the Knoxville Municipal Court.


ESSENTIAL FUNCTIONS

Answers a variety of questions from the public, in person and via the telephone, regarding Municipal Court functions and procedures; interprets citations and warrants, parking ordinances and regulations, etc. Receives cash from the public, in person and by mail, for traffic violations and parking tickets. Operates cash register and prepares receipts for monies received. Prepares court dockets, makes minute entries, records transactions and balances cash with receipts on a cash report form. Sorts and files receipts, citations, computer printouts, correspondence and documents alphabetically, numerically or by other established classifications. Computes delinquent fine amounts and prepares collection notices. Researches missing or incorrect ticket information. Types a variety of routine form letters.


MARGINAL FUNCTIONS

May draft and type departmental correspondence. May monitor Traffic School capacity and type cards for enrollees. May monitor office supplies and reorder as necessary. May use computer terminal to aid in researching ticket information. May monitor Police Officers' schedules and set court dates accordingly.


KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of basic arithmetic calculations and tabulations. Knowledge of basic bookkeeping practices and procedures. Knowledge of proper telephone techniques. Knowledge of the principles and practices of public relations (e.g. handling complaints). Knowledge of business English. Knowledge of cashiering techniques and practices. Ability to file and maintain records. Ability to proofread documents and letters. Ability to type various forms, form letters and other routine correspondence. Ability to effectively communicate orally. Ability to understand and follow written instructions. Ability to establish and maintain effective working relationships with the general public and with coworkers.
City Court Assistant (PCN )


PHYSICAL REQUIREMENTS

This position consists of primarily light work, requiring the incumbent to exert up to 20 pounds of force occasionally, or 10 pounds (or less) or force frequently, in order to lift/carry, push/pull or otherwise move objects. The job usually requires walking or standing to a significant degree. A description of the specific physical requirements associated with this position is maintained on file in the Civil Service office for review upon request.


MENTAL REQUIREMENTS

This position uses some training and/or experience to select from a limited number of solutions the most appropriate actions or procedures in performing the job. A description of the specific mental requirements associated with this position is maintained on file in the Civil Service office for review upon request.


MINIMUM REQUIREMENTS

Graduation from a standard high school or GED equivalent. Demonstrated ability to type a minimum of 25 words per minute.


PREFERRED QUALIFICATIONS

None indicated.

Contact

City Court Assistant
Completed City of Knoxville Online Application

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